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Job Title: Music Administrator

Department: Registry

Reporting to: Head of Music

Salary: £19,500 per annum (full-time, 35 hours a week)

Contract: Permanent

 

SUMMARY OF RESPONSIBILITIES:

To assist the Head of Music in administering, preparing, publicising, recruiting and servicing the Trust’s main activities (courses, concerts and other events) as a key member of the Music Administration team.

 

INDICATIVE DUTIES:

Course Administration

  • Take course bookings by telephone, post, email and online
  • Deal with enquiries from course members, tutors and the general public
  • Liaise with Receptionists to prepare course welcome packs and timetables
  • Compile and issue tutor contracts for teaching activities
  • Ensure course repertoire is sourced, uploaded to the Trust’s website and circulated to participants, in liaison with tutors
  • Act as first point of contact at Reception on some weekends when courses are in residence
  • Liaise with the Head of Music and Lettings Administrator to ensure that sufficient accommodation and appropriate rehearsal rooms are booked for courses
  • Oversee course arrivals and departures, presenting welcome and farewell speeches on rotation

 

Concert Administration

  • Monitor concert ticket sales and work with the Marketing Administrator and Head of Music to expand audiences
  • Complete PRS returns and Cavatina Chamber Music Trust paperwork
  • Assist in the compilation and production of concert programmes, in liaison with artists and their agents 
  • Act as Concert Manager on rotation for evening performances, ensuring stewards are briefed and stage management and front-of-house requirements are delivered successfully

 

Marketing and Publicity

  • Contribute to recruitment strategies, working closely with the Marketing Administrator and Head of Music, monitor course recruitment and keep course tutors updated on recruitment levels
  • Assist the Marketing Administrator with publicity, producing engaging and persuasive copy for publication, not least our monthly newsletter The Buzz and regular news items for the website
  • Update social media networks, including Facebook, Twitter and Instagram
  • Produce monthly e-newsletters to circulate to the Concert Club mailing list and course recruitment lists
  • Assist the Head of Music and Marketing Administrator with the delivery of marketing strategies

 

Website and Database Management

  • Maintain and update the database of course members
  • Assist with the updating of the Trust’s website and the liaison with the webmasters on development
  • Ensure all booking spreadsheets and procedures are in place for new courses

 

General

  • Engage directly and maintain good relations with clients, tutors and other visitors
  • Undertake other administrative tasks as required by the Head of Music from time to time
  • This is a full time post and will require regular evening and weekend work

 

PERSONAL SPECIFICATION:

The successful candidate will need to demonstrate real evidence of ability to fill the role effectively and is likely to be a music graduate or have equivalent knowledge.  We are looking to appoint someone who can offer a balance of skills and attributes; the following criteria are all important.  

You will have:

  • Passion for music in its widest sense, with a thorough grounding of musical knowledge in repertoire and instruments from the Renaissance to the present day, as well as enthusiasm for a range of music genres
  • Strong organisational skills with the ability to manage a varied and busy workload, prioritising where necessary
  • The ability to create persuasive marketing copy
  • A keen interest in people, a good sense of humour, the confidence to interact with others from a range of backgrounds and ages and the willingness to work successfully as part of a team
  • Excellent written and verbal communication skills, with a high level of attention to detail
  • Strong IT awareness and computer skills, particularly with Microsoft Office applications, experience with social networking and the ability to adapt to new software
  • Flexibility to work during evenings and at weekends when necessary (time off in lieu is given to compensate)
  • Most importantly, a real passion for the unique work of Benslow Music, be eager to further our cause, acting as an Ambassador on occasions, and to play a full part in our ongoing development

 

You are likely also to have:

  • Experience of running and publicising concerts and/or other musical events
  • Experience in website management and IT systems
  • Experience of updating social media, including Facebook, Twitter and Instagram

 

APPLICATIONS:

Please send applications to Dr Christopher Roberts, Head of Music, Benslow Music, Benslow Lane, Hitchin, Herts SG4 9RB (christopher@benslowmusic.org – telephone: 01462 459446), who is happy to answer any queries. Candidates should include a full CV, the names and contact details of at least two referees and a covering letter.

Closing Date: Wednesday 16 January 2019, 5pm

Interviews: Tuesday 22 January 2019